CASE STUDIES

Cultivating heritage through collaboration and legacy

EVENT

ICOMOS 21st General Assembly and Scientific Symposium 2023 (GA2023)

DATES

31.08.2023 – 09.09.2023

LOCATION

Sydney / Australia

BACKGROUND

ICOMOS (International Council on Monuments and Sites) is a global organisation dedicated to conserving cultural heritage. ICOMOS hosts a triennial General Assembly and Scientific Symposium, bringing together experts from around the world. The 21st General Assembly (‘GA2023’) was hosted by Australia in Sydney from 31 August to 9 September 2023.

CHALLENGE

The path to GA2023 presented major challenges, including a three-year COVID-19 delay. Spanning more than six years, the partnership between Australia ICOMOS and professional congress organiser, Arinex, played a pivotal role in achieving the event’s ambitious objectives. The synergy of Australia ICOMOS’ cultural heritage expertise and Arinex’ event management capabilities was essential for orchestrating a world-class conference. This effort not only established a lasting cultural heritage legacy but also promoted sustainability and engaged a diverse range of stakeholders.

SOLUTIONS

Key aspects of this collaboration:

Collaborative Event Management

Arinex and Australia ICOMOS’ collaboration was critical for this extraordinary 10-day program’s success. More than 50 Organising Committee and Executive Committee meetings guided program delivery. Specialised sub-committees addressed Indigenous protocols, young professionals and language diversity. Over 150 events were curated including an 89-session Scientific Symposium, Youth Forum, pre and post tours, side and community events at culturally significant locations. This approach engaged heritage professionals and community members in providing delegates with firsthand Australian heritage insights.

Aboriginal Engagement

Guided by an Indigenous Advisory Panel, an Aboriginal Procurement Policy engaged Aboriginal businesses, and local Aboriginal leaders conducted Welcomes to Country and Smoking Ceremonies. Site tours and an Indigenous heritage program focused on contemporary Indigenous heritage issues, leading to important resolutions that will shape the involvement of Indigenous people in World Heritage.

Sustainability

GA2023 achieved EarthCheck-certified carbon neutrality through collaborative efforts and thoughtful event design. ICC Sydney, a carbon neutral venue and Arinex’ own carbon neutral certification contributed. Sustainable suppliers provided recycled resources, an event app reduced printed material and delegates accessed flight offset opportunities. A tree planting program offset remaining emissions.

Relationships

Together, Australia ICOMOS and Arinex secured funding and ‘in kind’ support from the Australian and NSW Governments, including venues and special experiences for GA2023 delegates. The Strategic Partner and Corporate Patron program secured over 70 supporters, exceeding commercial sponsorship targets. Arinex and the GA committees mobilised professional colleagues worldwide as ‘GA2023 Ambassadors’.

Legacy and Awareness

GA2023 will have a far-reaching impact, raising the profile of cultural heritage, contributing to a new NSW heritage strategy and prompting the Australian Government to re-evaluate Indigenous values of World Heritage properties. Events including a Heritage Lecture, Exposition and Trades Fair, fostered community engagement. A media campaign drew national attention to GA2023 and cultural heritage issues.

SOLUTIONS

Australia ICOMOS and Arinex achieved remarkable outcomes for GA2023, reflected in:

  • 9065 Event tickets
  • 12000 collaborative hours
  • 89 Scientific symposium sessions
  • 52 Side events
  • 1853 participants from 100 countries
  • 645 Media items reaching an audience of 146 million
  • 75 Corporate patrons and strategic partners
  • 6 Pre and post tours
  • 4 Diaspora events
  • 121 Informative posters
  • 112 Youth forum participants
  • 0 Net carbon emissions
  • 12 Aboriginal organisations engaged

BRISBANE

S3, The Precinct 12
Browning Street
West End, QLD 4101
Australia

MELBOURNE

101 Camberwell Road,
Hawthorn East
Melbourne, VIC 3123
Australia

PERTH

3/110 Mounts Bay Road
Perth, WA 6000
Australia

SYDNEY

Suite 22.01
44 Market Street
Sydney, NSW 2000
Australia

AUCKLAND

PO Box 90187,
Victoria Street West
Auckland 1142
New Zealand

WELLINGTON

PO Box 14-703
Kilbirnie
New Zealand

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