CASE STUDIES
URSI AsiaPacific Radio Science Conference
EVENT
URSI AsiaPacific Radio Science Conference
DATES
August 2025
LOCATION
ICC Sydney, Australia
Background
The URSI AsiaPacific Radio Science Conference attracted more than 630 delegates, with approximately 80 percent travelling internationally. Strong participation from China, Japan, the United States and India reflected growing regional demand for high quality scientific forums in Australia.
Originally secured for 2022 and postponed due to the pandemic, the conference returned with renewed momentum. Abstract submissions exceeded expectations, prompting an expanded program, additional rooms and a fifth day of sessions to accommodate up to 500 speakers.
The Experience
Arinex curated a guided venue walkthrough with ICC Sydney and BESydney, showcasing new LED activations, speaker preparation facilities and flexible meeting spaces supporting posters and technical sessions.
The experience concluded with an intimate roundtable discussion in the ICC Sydney Boardroom, followed by networking with ICC Sydney leadership. Conversations focused on international event delivery, pandemic resilience, underwriting models and practical strategies for managing distance, time zones and global delegate expectations.
collaboration in action
The roundtable featured perspectives from URSI, ICC Sydney, BESydney and Arinex, highlighting the importance of early partnership, transparent communication and shared responsibility across bidding, planning and delivery.
Arinex shared insights from working with URSI from mid2024, delivering conference management services including budget oversight, sponsorship and exhibition operations, accommodation, registration, website management and social events.
the outcome
The session reinforced Sydney’s appeal as a destination for major international scientific conferences, even in a challenging global environment. It also demonstrated the value of close collaboration between international associations, professional conference organisers, convention bureaus and venues.
For Arinex, the roundtable showcased our role as a trusted global PCO, experienced in navigating complex international structures and delivering conferences that are resilient, scalable and globally competitive.